Peterson CAT has the immediate need for a Human Resources Intern at our Hillsboro, OR location. This position is of limited duration (2-4 months) and targeted to individuals who are in a Human Resources Management program at a college or university.
SUMMARY
The Human Resources Intern is responsible for providing administrative support and coordination for Peterson’s Human Resources Department in a variety of program areas. This position coordinates the pre-placement process for candidates recently offered employment, conducts New Employee Orientation, schedules meetings, scans, files, and enters confidential human resources information which may include assisting with or coordinating special projects as requested by the Human Resources or Talent Acquisition Managers.
ESSENTIAL JOB FUNCTION
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
Coordinate pre-placement process for candidates recently offered employment:
Conduct reference checks on prospective candidates.
Schedule drug screen appointments [and physical examinations] as directed.
Complete background checks using third-party vendor.
Regularly follow-up with clinics and other agencies when requesting background information to ensure timely completion of pre-placement.
Keep candidates and hiring managers informed of pre-placement progress.
Notify hiring managers and applicants when pre-placement is complete, and candidate has successfully passed process; send “first day” email to candidates.
Coordinate travel and hotel arrangements for candidates out of the area when attending new employee orientation meetings.
Assist with setting up for new employee orientation meetings with Human Resources Representative.
Conduct New Employee Orientation (NEO) presentation, and coordinate other first day processes and activities for newly hired employees:
Conduct NEO presentation weekly
Assemble new hire Welcome Kits.
Using Human Capital Management system (HCM), collect new hire paperwork from employees on their first day and complete I-9 form verifying appropriate and valid identification through E-Verify system.
Assemble personnel files
Coordinate with hiring managers to ensure the new employee is aware of the plan for their second day at Peterson
Code department invoices sending to Accounts Payable for timely payment.
Input information into purchasing system.
Order supplies and help prepare training materials for HR-related meetings and training sessions.
Assist Talent Acquisition Team and HR Representative with documenting outreach initiatives for recruiting activities and other projects as needed.
Attend Human Resources-related training to continually gain knowledge of the field.
As directed, establish and maintain all employee personnel records, files, and filing systems.
Assist with and/or create confidential data reports and summaries via use of a variety of computer and payroll programs as required.
Maintain all information with appropriate confidentiality and professionalism.
Generate and maintain weekly new hire tracking log and other reports as requested.
Maintain punctual, regular, and predictable attendance.
OTHER JOB FUNCTIONS
Order and display employment labor law posters on all department bulletin boards at facilities; route required posters to branch locations.
Periodically survey department bulletin boards to ensure they are free of materials counter to Peterson’s core values and federal and state labor laws.
Assist in coordinating stay and exit interviews for HR Manager and/or Senior HR Representative.
Regularly demonstrate the following communication principles:
Show up and be present (sets aside distractions when someone is talking and when performing one’s job)
Pay attention to what has heart and meaning (listens for understanding)
Tell the truth without blame or judgment (does not pass off or dismiss, rather considers information and responds in a way to improve situation)
Open to outcome, not attached to it (considers multiple options when solving problems and actively participates in problem-solving)
Work to build trust among peers with reliability and credibility
Participate in JumpStart meetings regularly; allow others to lead meeting and helps to interject enthusiasm and energy into meetings.
Regularly demonstrate Peterson’s Core Values and establish accountability for self and helps others to do the same.
QUALIFICATIONS
Associate degree from a fully accredited college in Human Resources or other closely related field; and a minimum of one (1) year of directly related experience in human resources administration, preferably in a heavy industrial environment with employees covered by a collective bargaining agreement; or an equivalent combination of education and work experience. The ideal candidate will be enrolled in a Human Resources Management program at a college or university.
